Safety Monitoring at Rhodes University
Managers and HODs are responsible for ensuring that health and safety inspections take place at least ONCE A TERM - AT ANY TIME during that term (DUE DATES). The Occupational Health and Safety Act (1993) requires that health and safety in the workplace is monitored on a regular basis.
Health & Safety Inspection Reports:
- Health & Safety Reps should use the relevant Checklist (BELOW) to complete the workplace health and safety inspection report.
- They must consult other employees, who they represent.
- They must discuss the report with the Manager/HOD, who must countersign the report.
- They must keep a copy of the report in the workplace Health & Safety File (for at least 3 years).
- They must send a copy to the SHE Officer - by email to safety(at)ru.ac.za or hand in at quarterly health and safety sub-committee meeting
(to reduce paper use, we strongly encourage electronic submission).
DUE DATES: Term 1: 22 March | Term 2: 24 June | Term 3: 26 August | Term 4: 28 October |
Action to deal with health and safety concerns: click on Services - to see list of contacts for maintenance/repairs at RU.
Checklists for different work areas:
Use or adapt these CHECKLISTS according to the requirements of your particular workplace.
for RESIDENCES/WARDENS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za?
WARDENS Health n Safety Checklist? OR Google Form Checklist [find out ?how to create a PDF????]
for HOUSEKEEPING WORK AREAS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za?
??HOUSEKEEPING Health n Safety Checklist?
for OFFICE WORK AREAS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za
OFFICE Health n Safety Checklist?
LIBRARY Health n Safety Checklist?
for HEALTH SUITE - PLEASE ALWAYS email completed form to safety(at)ru.ac.za
HEALTH SUITE Health n Safety Checklist
for WORKSHOPS/MAINTENANCE/MACHINERY WORK AREAS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za
WORKSHOP Health n Safety Checklist?
GROUNDS Health n Safety Checklist?
THEATRE Health n Safety Checklist?
for KITCHENS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za
KITCHENS Health n Safety Inspection Checklist?
for COMPUTER LABS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za:
COMPUTER LAB Health n Safety Checklist?
for SCIENCE/LABORATORY WORK AREAS - PLEASE ALWAYS email completed form to safety(at)ru.ac.za
SCIENCE LAB Health n Safety Checklist??
Other checklists:
LADDER Safety Checklist? - ALL LADDER USERS PLEASE ALWAYS email completed form to your Health & Safety Rep??
ELECTRICAL Appliances Checklist?? - ALL USERS PLEASE ALWAYS email completed form to your Health & Safety Rep?
The aim is to make these checklists as user-friendly as possible. Please send feedback to safety(at)ru.ac.za
How to Create a PDF of your Google Form:
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Complete all required questions in the Google Form... but do not “submit” yet!
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On your keyboard, press “Ctr” + “P” [= print prompt]
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Select “Save as PDF” [***NB: you can click the “Change” tab, to get the option to change “Destination” to “PDF” instead of your physical printer***] --> press “SAVE” --> this will create a PDF copy which you can keep on electronic file.
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Now you can press “SUBMIT” at the bottom of the Google Form page.
If you have any problems with this process, please contact Information & Technology Services (Dean van Heerden, ext 8308).
Return to Rhodes University's Safety front page. Questions/Suggestions? Contact safety(at)ru.ac.za
Last Modified: Wed, 24 Nov 2021 10:09:30 SAST